This policy describes how we collect and use personal data about you, in accordance with the General Data Protection Regulation (GDPR).
Please read the following carefully to understand our practices regarding your personal data and how we will treat them.
Nordic Folkecenter for Renewable Energy (Nordisk Folkecenter for Vedvarende Energi) (from now: "Folkecenter") is a not-for-profit NGO registered in Denmark (company number: 7229 1212) and located in Kammersgaardsvej 16, Sdr. Ydby 7760 Hurup Thy.
We obtain personal data about you, for example, when: you contact us by email; you register to our newsletter and/or to one of our events you give us your business card, or from publicly available resources, such as your company’s website.
The information we hold about you may include the following: your personal details (such as your name, email address, phone number and business address); your interests in the renewable energy fields and in Folkecenter's activities and our correspondence and communications with you.
We may process your personal data for the purposes of our own legitimate interests provided that those interests do not override any of your own interests, rights and freedoms which require the protection of personal data. This includes processing for the purpose of sending you our newsletters and in general to inform you about our events and initiatives.
We may process your personal data for certain additional purposes with your consent, and in these limited circumstances where your consent is required for the processing of your personal data then you have the right to withdraw your consent to processing for such specific purposes.
Please note that we may process your personal data for more than one lawful basis depending on the specific purpose for which we are using your data.
We may use your personal data in order to:
In some circumstances we may anonymise or pseudonymise the personal data so that it can no longer be associated with you, in which case we may use it without further notice to you.
We may also process your personal data without your knowledge or consent, in accordance with this policy, where we are legally required or permitted to do so.
We will only retain your personal data for as long as is necessary to fulfill the purposes for which it is collected.
When assessing what retention period is appropriate for your personal data, we take into consideration:
Where we need to use your personal data for another reason, other than for the purpose for which we collected it, we will only use your personal data where that reason is compatible with the original purpose.
Should it be necessary to use your personal data for a new purpose, we will notify you and communicate the legal basis which allows us to do so before starting any new processing.
We will share your personal data with third parties where we are required by law, where it is necessary to administer the relationship between us or where we have another legitimate interest in doing so.
“Third parties” includes third-party service providers. The following activities are carried out by third-party service providers: IT and cloud services, professional advisory services and administration services.
All of our third-party service providers are required to take commercially reasonable and appropriate security measures to protect your personal data. We only permit our third-party service providers to process your personal data for specified purposes and in accordance with our instructions.
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
It is important that the personal data we hold about you is accurate and current. Should your personal information change, please notify us of any changes of which we need to be made aware by contacting us, using the contact details below.
Under certain circumstances, by law you have the right to:
If you want to exercise any of the above rights, please contact us (please, see below how). You will not have to pay a fee to access your personal data (or to exercise any of the other rights).
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.
In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact us (see below how).
Once we have received notification that you have withdrawn your consent, we will no longer process your personal information (personal data) for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law.
If you have any questions regarding this policy or if you would like to speak to us about the manner in which we process your personal data, please contact us by mail.
Please, send a mail to email@example.com with the subject line: DATA REQUEST: GDPR. We will reply as soon as possible. Please, consider that some time might occur between your request and our reply, to the large amount of e-mails.
Please, send a mail to firstname.lastname@example.org with the subject line: UNSUBSCRIBE NEWSLETTER.We will reply as soon as possible. Please, consider that some time might occur between your request and our reply, to the large amount of e-mails.
Please, send a mail to email@example.com with the subject line: DATA CANCELLATION: GDPR. We will reply as soon as possible. Please, consider that some time might occur between your request and our reply, to the large amount of e-mails.
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© 2018 Nordic Folkecenter for Renewable Energy